Sr. Meeting & Events Coordinator

Company: CBRE
Location: Kansas City
Posted on: November 1, 2024

Job Description:

Sr. Meeting & Events Coordinator

Job ID

189243

Posted

23-Oct-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Customer Service, Property Management

Location(s)

Kansas City - Missouri - United States of America

About the Role:
As a CBRE Events Sr. Coordinator, you will assist with planning, coordination, and day-of execution of medium to large meetings, conferences, and events.

This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.
What You'll Do:

• Primary point of contact for larger meetings and events. Provide support for smaller meetings and events as needed. Create a hospitable environment for attendees, event owners, and vendors on the day of the event.
• Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, printing, and event security.
• Perform conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces.
• Conduct room set up, refresh, and removal of food, beverage, and service items. Maintain outlines of large space configurations, decor possibilities and event-related event items.
• Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.
• Review post-event storage and inventory. This includes tables, chairs, and AV equipment.
• Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.
• Manage a large inventory of event supplies.
• Generate post-event reporting and reconciliation reports.
• Organize vendors and supporting speaker requests. Ensure vendor safety and insurance requirements are compliant.
• Coordinate expert meeting and events calendar for medium to large-sized event spaces. Communicate events schedule with team and service providers.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance. What You'll Need:
  • High School Diploma or GED with 2-3 years of job-related experience.
  • Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.
  • An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
  • Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
  • Ability to explain detailed and complicated information within the team in a clear and concise manner.
  • Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
  • Strong organizational skills with a robust inquisitive mindset.
    
    Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
    
    Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
    
    NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, Lee's Summit , Sr. Meeting & Events Coordinator, Other , Kansas City, Missouri